Regular Board Meeting of the Town of Poland Board March 8, 2022

Town Supervisor Snow called the Regular Board Meeting to order at 6:58 p.m. with the pledge to the flag.  In attendance were Town Council members Corey Swanson, Norman Gustafson and Robert Smith.  Absent was Councilman Terry Walker.  Also present were Attorney Joel Seachrist, Highway Superintendent Larry Mee, Zoning Officer George Gustafson, and Post-Journal Stringer Rosemary Carver. 

Supervisor Snow asked if there were any corrections or additions to the minutes from
the February 8th Regular Town Board Meeting.  There being none, Councilman Swanson made a motion, seconded by Councilman Gustafson to accept the minutes as written.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.

OLD BUSINESS
1)  Town Hall – DFT came and conducted the fire/system inspection March 3rd.  The building passed the inspection but was given a couple of recommendations to replace four smoke detectors and two pull stations.  The batteries also need replacing and they can be done by the Highway Department.  Councilman Smith made a motion, seconded by Councilman Gustafson to hire DFT to replace four smoke detector heads and 2 pull stations for the cost of $599.99. 
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.
2)  ARPA – The ARPA Department Head meeting will be March 15th at 6pm 
3)  NY Street Lighting LED Project – Supervisor Snow emailed Howard from National Grid for an update.
5)  Elevator Service – waiting on a call back from Belco.
6)  Marijuana Retail Dispensaries – nothing to report

**Privilege of the Floor**- no response 

NEW BUSINESS
1)  Supervisor Snow made a motion, seconded by Councilman Swanson to remove Quint Lawson from the Zoning Board of Appeals.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.
2)  Supervisor Snow made a motion, seconded by Councilman Swanson to appoint Don Holt to the Zoning Board of Appeals with a term to expire 12/31/2024.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.
3)  Supervisor Snow made a motion, seconded by Councilman Swanson to appoint Tommy Fox to the Zoning Board of Appeals with a term to expire 12/31/2024.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.
4)  Multi-Jurisdictional Hazard Mitigation Plan Resolution #3 – 2022- Resolution #3 was distributed and read to the board and after a brief discussion, it was decided to table the resolution to until next month so the information can be reviewed.
4)  Supervisor Snow filed for $2,000 from the Falconer Region Community Fund Grant on 2/27/2022.  This grant is for the flags that the town uses every year in the cemeteries and on the flag poles.

SUPERVISOR
1)  Filed the 2021 AUD report on February 15th and it was excepted.
2)  Spoke with Jason Lindal at Gray Insurance he will be receiving quotes from multiple companies for the town liability insurance. 

TOWN CLERK
Received an email from the County Tax Department stating that in the up-coming days they will be implementing two-factor authentication for remote access to the County resources.  To do this, all remote users will have to download the DUO Mobile app to their personal cell phones to have access to the Tax Collection program.  Town Clerk Wallace called the county for more information and found that all Town Clerk’s and Deputies would have to use their personal cell phone and not other options were available.  After a brief discussion with the board, it was decided to wait on the County to offer another option (like using landlines or county issued cell phones) before proceeding to comply is this program.    

ASSESSOR
1)  The exemption renewal deadline has passed with the majority of renewals received.
2)  The annual inspection of all active building permits will take place through March and April as weather permits.
3)  Assessment change notices will be mailed to property owners that have a change due to new construction or demolition around May 1.
4)  The Tentative Assessment Roll will also be filed with the Chautauqua County Real Property Tax Office on May 1, 2022. 
  
HIGHWAY SUPERINTENDENT
1)  Due to being charged extra fees for every trip made to Buffalo because of the mailed billing process, Superintendent Mee requested approval to use the credit card to purchase an EZ-Pass.  Councilman Smith made a motion, seconded by Councilman Gustafson to spend the money to buy an EZ-pass for the Highway Department with a $25 credit on it.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.
2)  We have had just over 130 inches of snow now.  
3)  Just purchased the rest of our allotment of salt for the year
4)  Instead of taking out a BAN for the escalator, Superintendent Mee would like to have the town pay the bill and then submit to CHIPS for %80 of the cost of the machine and pay the remainder of the bill from the unexpended balance from last year. 

ZONING OFFICER
1)   There is a Planning Board Meeting for April 5th.
2)  There is a tentative Zoning Board of Appeals Meeting on the 3rd Tuesday of April, for a Special Use Variance for a metal container and an Area Variance.
CORRESPONDENCE
1)  Received a nice letter from Pastor Jennifer thanking the Town of Highway Department for doing an amazing job clearing the snow in the town.
2)  Received a check from Charter Communications for the annual Franchise fee in the amount of $19,401.00.

MONTHLY REPORTS
JUSTICE JUDITH SHIELDS – reported 64 Vehicle & Traffic, 10 Penal (criminal) and 5 Civil with $4,270.00 forwarded to Supervisor.
CEMETERY- ALAN SHORT- 2/9/22-3/8/22:  I have begun spring cleanup, picking up sticks and branches; repairing the graves and lawn areas as able (grounds are still very wet); looking forward to having the tractor with the front loader in April; started the equipment and all seems to be running fine; no snowmobile damage this year and we need to raise the Foundation Concrete per Cubic Foot to $30.00.  
DOG CONTROL REBECCA CAPITANO – January Report – no report
LIBRARY – March 8, 2022.  The month of February statistics: 420 patrons, 9 Lego Club attendees, 16 Children attended Town of Poland Play Doh Party, 89 Patrons used the computers, 24 students came after school, 27 Homeschool Libratory Program attendees, 5 patrons came to story hour and 6 Patrons participated in Valentine’s for Vets.
The library is as busy as ever.  WE had a very successful Play Doh Party working together with the Town of Poland Recreation Committee and appreciate the opportunity to partner with them.  There were about 16 children in attendance.
This month, in addition to Lego Club, Story Hour, Crochet Club, Libratory Program and Book Club, the library will be hosting what we hope to be an annual book sale.  This event will be March 25th-26th from 9am-5pm each day.  There will be a bag sale from 3pm-5pm on March 26th and the winner of the beautiful handmade afghan will be drawn March 26th at 5pm.  We hope everyone will make some time to come out and support the library with this fundraiser.
We are currently celebration March Read Aloud Month and Children up to 12 years old are encouraged to read for 15 minutes per day for 21 days and will earn a prize.  We are also celebrating March Madness with a book tournament for anyone interested.
We will also host a St. Patrick’s craft night fundraiser March 11th @ 6pm.  Due to competition with community sports and other events we have decided to make story hour a quarterly event instead of weekly.
Please remember to like us on Facebook and check our website for updates on information.  We appreciate everyone’s support of the library.
Dawn Swanson, Library Director
PLANNING BOARD – no report
ZONING BOARD – no report
RECREATION (REBECCA LINDQUIST) – Recreation planned and held its first Play Doh Party!  Tuesday, February 22nd and held at the Kennedy Free Library from 10:30 to 12:00.  We had 17 in attendance from ages 4 to 12.  Challenges and contests earned the kids prizes like popables or figet toys with was a big hit.  The left-over Play Doh and prizes will be use during Summer Rec.
Family Bowling was held on Thursday, February 24th at Frewsburg Lanes from 1 to 3.  WE occupied 7 lanes for two hours with 25 in attendance.
The Recreation Committee will be holding its’ Annual Easter Egg Hunt.  The Easter Egg Hunt is always held the Saturday before Easter Sunday at 10:00am, rain or shine.
HISTORIAN – REBECCA LINDQUIST- Working on the Post Office display that will include Donna Dort’s Plaques that mark her years of service.
I am also planning to encase or display Mr. Temple’s items, such as his band uniform and trophies.
TOWN CLERK BONNITA WALLACE reported $864.24 paid to Supervisor with
$902.96 total disbursed.
ZONING OFFICER GEORGE GUSTAFSON – (ZONING REPORT) reported zero (0) Complaints received, one (1) Notice of Violation issued and $187.60 in fees forwarded to Town Clerk. 
CODE ENFORCEMENT OFFICER ERIC YAGER – (BUILDING CODE REPORT) zero (0) Inspections Performed, and zero (0) Certificates of Occupancy were reported.

SUPERVISOR KELLY SNOW distributed prior to the meeting the Agenda and Monthly Supervisor's Reports for General Fund, Highway Fund, Payroll Fund, Money Market accounts and General & Highway Budget Reports.  

Supervisor Snow asked if there were any questions on the bills.  Councilman Swanson questioned the bill from Walmart for the purchase of a laptop for the Historian Department. After discussion was made on this topic, Councilman Swanson made a motion, seconded by Councilman Smith to pay General Vouchers (62-99) totaling $22,422.22, Highway Vouchers (33-47) totaling $30,267.97, Light District #1 Voucher (3) in the amount of $827.62 and Light District #2 Voucher (3) in the amount of $228.01. 
Ayes:  Snow, Swanson, Gustafson, Smith
Motion carried.

The next Board Meeting will be Tuesday, April 12, 2022 at 7:00 p.m. in the Town Hall.

Other meetings:  March 15th – ARPA Department Head meeting @ 6pm, April 5th – Planning Board Meeting and April 19 – Zoning Board Meeting (tentative).

At 8:04 p.m. Supervisor Snow made a motion, seconded by Councilman Swanson to adjourn the meeting.
Ayes:  Snow, Swanson, Gustafson, Smith
Motion Carried.

Respectfully submitted,

Bonnita R Wallace
Town Clerk