Regular Board Meeting of the Town of Poland Board April 11, 2023

Deputy Town Supervisor Terry Walker called the Regular Board Meeting to order at 6:58 p.m. with the pledge to the flag.  In attendance were Town Council members Corey Swanson, Norman Gustafson and Robert Smith.  Absent was Supervisor Kelly Snow.  Also present were Highway Superintendent Don Holt, Zoning Officer George Gustafson, DCO Melissa Robbins, town resident Michelle Swanson and Post-Journal Stringer Rosemary Carver. 

Deputy Supervisor Walker asked if there were any corrections or additions to the minutes from the March 14th Public Hearing for Local Law #1 - 2023.  There being none, Councilman Swanson made a motion, seconded by Councilman Gustafson to accept the minutes as written.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.

Deputy Supervisor Walker asked if there were any corrections or additions to the minutes from the March 14th Public Hearing for Local Law #2 - 2023.  There being none, Councilman Swanson made a motion, seconded by Councilman Smith to accept the minutes as written.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.

Deputy Supervisor Walker asked if there were any corrections or additions to the minutes from the March 14th Regular Town Board Meeting.  There being none, Councilman Smith made a motion, seconded by Councilman Gustafson to accept the minutes as written.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.

OLD BUSINESS
1)  Town Hall – Started on lawn repair from plow damage.
2)  ARPA Funding – nothing new to report.
3)  Elevator Service – Owner of Belco is on vacation and will be back on April 19th.  Still waiting for a response.  
4)  Tobacco-free cannabis signs – nothing new to report 
5)  Wind and Solar Energy Letter – The board reviewed the letter and after a brief discussion, tabled the topic for next month’s meeting. 

**Privilege of the Floor**- Michelle Swanson, co-president of the Kennedy Fire Auxiliary approached the board regarding the group is active again and is working on fundraisers.   The Auxiliary has decided to host a Kennedy Kruise Night the last Monday of June, July and August.  There is a $10 donation to participate at the Myers-Bennett Fireman’s Grounds in Kennedy from 5 pm-7pm during these events.  There will be refreshments, music and a 50/50 raffle drawing each night.
Mrs. Swanson also invited the board members to the Queen’s Tea on April 27th at 7pm at the Firehall.  The Fire Department will be crowning Miss Kennedy 2023, Lillian Powers at this event. 

NEW BUSINESS
Scheduling Town Clean-up Day – Councilman Swanson made a motion, seconded by Councilman Gustafson to schedule the Town Clean-up Day for Saturday, May 6, 2023 from 9am-noon and authorize the use of town equipment and employees to have the event.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.
Memorial Day Committee Meeting – The first Memorial Day Committee meeting will be on Thursday, April 20th at 7pm in the Town Hall.

SUPERVISOR
Checked rates at both Community and M&T Banks.  Community Bank had a rate of 3.15% and wanted more of our business.  M&T Bank had a rate of 4.25% for 12 months.  So, the Money Market account with $103,000 making 0.10% as a Money Market, I moved and opened a 12-month CD at 4.25% at M&T.  The other Money Market that we have 40 some thousand stayed as a Money Market and the interest rate went from 0.10% to 2 percent as of March 29th.

TOWN CLERK
1)  Worked with Supervisor Snow on paperwork for Great Lakes/Trident liability insurance.  There will be a 16% increase this year.  We also increased the amount of coverage for the Town Clerk and Deputy Clerks for crime coverage/bonding.
2)  Councilman Smith made a motion, seconded by Councilman Swanson to authorize Town Clerk Wallace to order a Port-A-John for Temple School ball field and a handicap Port-A-John for Hallquist Park.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.

ASSESSOR
1)  Inspections of new construction and demolition were completed on Thursday, April 6th.  A total of 41 properties were visually inspected with photographs taken.  Valuation of these properties will now take place, and assessment change notices will be mailed out upon completion of the 2023 Tentative Roll.
2)  A copy of the 2023 Tentative Roll will be filed with the Chautauqua County Real Property Tax Department. 
3)  A Legal notice regarding the tentative assessment roll will be placed in the Post Journal on May 1, 2023 as required by Real Property Tax Law. 
4) A copy of the roll will also be posted on the town website within 10 days of the filling of the roll as required by RPTL.
5)  Grievance Day will be held June 6, 2023 from 4pm-8pm.

HIGHWAY SUPERINTENDENT
1)  The wind storm caused a half day of clean-up and then helped Town of Carroll with their clean-up.
2)  Trimming trees
3)  Working on driveways in Allen, Riverside and Myrtle Cemeteries.
4)  Not getting anywhere with cancelling the new truck order, have attorney involved now.
5)  Rolled the grass in the ball field
6)  Working with Town Clerk Wallace with flag orders
7)  Started sweeping roads

ZONING OFFICER
1)  Permits are picking up
2)  New homes are being built
3)  Planning Board will be scheduling a meeting for a variance and working on the fee schedule.

CORRESPONDENCE
The board is invited to the 2023 Workers’ Memorial service on May 6th at Erlandson County Park at 11am.  The event is to remember all the Chautauqua County Workers who have been injured or killed on the job in Chautauqua County. 

MONTHLY & ANNUAL REPORTS
JUSTICE JUDITH SHIELDS – reported 58 Vehicle & Traffic, 1 Criminal (penal) and 5 Civil with $5,400.00 forwarded to Supervisor.
CEMETERY- ALAN SHORT- March Report:  Continuing spring cleaning at both Cemeteries.  Equipment is up and running. 
DOG CONTROL MELISSA ROBBINS – March Report – There were 3 animals being uncared for in Pine Bluff, but police were in involved several times with the resident’s son, who took possession of the animals on 3/11/23.
There has been an ongoing issue about dogs left outside for extended periods of time at a residence on Route 394 but Sheriffs are currently involved and are continuing to monitor the situation.
We had one stray taken in and while the Humane Society if full and unable to take in, I have a potential adopter.
I had one wellbeing check on a Great Dane in Pine Bluff but dog appeared in great condition.
Working on setting up a Spring Rabies Clinic.
LIBRARY – The month of March:    There are a lot of exciting events happening at the Kennedy Free Library.  We have a crochet club, Lego challenges, a homeschool “Libratory” class, 2 Book clubs for adults and a teen book club.  We also have a radio club, retired farmers coffee time, girl scouts and a homeschool group that use our facility.  
This month’s Lego challenge is to build and Easter egg out of Legos.  In March, representatives from the Daughters of the American Revolution and Sons of the American Revolution were at the library for an information session on how to join these historic programs and for help with genealogy.  I was able to attend a two-day workshop on creative learning.  I came away with a lot of good ideas for our children’s programming.  
The Kennedy Free Library partnered with the Town of Poland Recreation program for a very successful Easter Event.  We hosted the Easter Bunny and had crafts and activities available from 9-9:45 am prior to the Town of Poland Easter Egg hunt and found this to be a very successful, mutually beneficial event!
Currently, we are focusing our efforts on compiling a cookbook as a fundraiser for the library.  It has been 10 years since the last one. If you or anyone you know, has a family favorite recipe, please submit it to the circulation desk at the library by September 1, 2023.  Dawn Swanson, Kennedy Free Library
PLANNING BOARD – no report
ZONING BOARD – no report
RECREATION– March Report – We recently had the Easter Egg Hunt at Temple Elementary on 4/1. Total children that participated was 118! Even with being indoors, it was a great turnout. Looking forward to next year. 
Currently planning for possibly having a bike parade for Memorial Day and a last day of school bash to help promote Summer Rec. In April's next meeting we’ll be going over these events and planning for summer rec. 
We had one meeting so far for the Summer Rec committee to discuss future events and finding more volunteers. We are possibly going to be utilizing FBLA (ages 16+) to help during Summer Rec.
HISTORIAN - no report
TOWN CLERK BONNITA WALLACE reported $1,575.59 paid to Supervisor with
$1,601.59 total disbursed.
ZONING OFFICER GEORGE GUSTAFSON – (ZONING REPORT) reported one (1) Complaints received, one (1) Notices of Violation issued and $175.00 in fees forwarded to Town Clerk. 
CODE ENFORCEMENT OFFICER GREG GORMLEY – (BUILDING CODE REPORT) zero (0) Inspections Performed, and zero (0) Certificates of Occupancy were reported.

DEPUTY SUPERVISOR TERRY WALKER distributed prior to the meeting the Agenda and Monthly Supervisor's Reports for General Fund, Highway Fund, Payroll Fund, Money Market accounts and General & Highway Budget Reports.  

Deputy Supervisor Walker asked if there were any questions on the bills.  Councilman Gustafson made a motion, seconded by Councilman Swanson to pay General Vouchers (108-145) totaling $23,819.30, Highway Vouchers (62-77) totaling $15,393.40, Light District #1 Voucher (4) in the amount of $690.17, Light District #2 Voucher (4) in the amount of $185.03 and Justice Court Voucher (4) in the amount of $1,630.00.
Ayes:  Swanson, Gustafson, Smith, Walker
Motion carried.

The next Board Meeting will be Tuesday, May 9, 2023 at 7:00 p.m. in the Town Hall.

Other meetings:  April 20th – Memorial Day Committee Meeting at 7 p.m.

At 7:45 p.m. Councilman Swanson made a motion, seconded by Councilman Smith to adjourn the meeting.
Ayes:  Swanson, Gustafson, Smith, Walker 
Motion Carried.

Respectfully submitted,

Bonnita R Wallace, Town Clerk